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Grounds Guidelines

Considerations when organising an event at Regent's College

 

Vehicular Use

No vehicles to be driven on the grass or planted areas under any circumstances. Vehicles must stay on tarmac areas
If drivers are in any doubt, contact a member of the conferences department for direction). Many of the trees and shrubs on site are old and would be costly to replace.

Heavy Equipment, Sitting and Removal

Heavy equipment that must be located on or removed from the lawns should be moved across the grass using tracking, boards or heavy matting to prevent damage to and or compaction of the turf.
Mats or boards must be placed underneath heavy equipment when it is being sited to prevent compaction or indentation of turf.

Areas of lawn where high wear is likely

Areas of potential high wear must be protected. Locations such as entrances/exits of marquees, around games/events, where significant numbers of people will be confined to small areas, or any other situation where is can be expected that wear will occur; these areas must have matting etc. That will protect them from excessive wear and or compaction.
(Note: During wet or inclement weather more care must be taken as the lawns are much more vulnerable to damage than at other times).

Miscellaneous

 

• It is compulsory for a security guard to be hired for your outdoor event.  This costs £100 + VAT. It is the clients responsibility to organise any of their own delivered goods such as garden furniture or activity equipment. It is not the responsibility of Regent’s College staff  to lift or arrange any such equipment.
• PA systems or any amplified sound is not permitted in Regent’s College grounds. Under no circumstances place any equipment or materials in the shrub borders.
• Do not site high power lights directly on the lawn surface as the heat generated will scorch the grass, therefore please place some form of protection under the light.
• Please avoid fuelling generators etc. If this cannot be avoided please ensure that when they are sited on the lawns extra care is taken to avoid spillages.
• When breaking down marquees etc. please make sure that no pegs/nails are left behind as they may damage our turf care machinery and or cause injury to the operator.